Top Enterprise AI Search Solutions in 2025

Traditional search tools fall short as enterprise data grows across clouds, apps, and repositories. Employees waste hours finding information, decisions stall, and knowledge fragments. Enterprise AI search solutions solve this by blending semantic understanding, real-time indexing, and generative AI to deliver fast, secure, and contextual answers. This guide evaluates 10 leading solutions in 2025, offering IT leaders, CIOs, and knowledge managers a roadmap to choose the right platform while future-proofing their search strategy. If you’re not quite sure why Enterprise AI Search is necessary, this article breaks it down clearly 👉 Why Business Seek Enterprise Ai Search  Why Enterprise AI Search Solutions Matters in 2025 According to Gartner’s Survey, 65% of organizational decisions today are more complex than they were just two years ago, requiring more stakeholders, more variables, and faster responses. Gartner emphasizes that in this increasingly dynamic environment, businesses must enhance their ability to make optimal decisions quickly, consistently, and with minimal risk. To meet these demands, organizations are turning to AI and data analytics to accelerate insight and action. Enterprise AI search platforms support this shift by connecting fragmented information across tools, enabling hybrid teams to work more efficiently, and improving operational resilience. When evaluating these platforms, key capabilities to look for include: Semantic understanding and contextual relevance Generative AI for summaries and direct answers Real-time indexing with permission-aware access controls Seamless integration with enterprise systems Deployment flexibility (cloud, on-premises, or hybrid) Enterprise-grade security, compliance, and logging Total cost of ownership and measurable ROI Top 10 Enterprise AI Search Solutions 1. Glean Category Details Effective for Organizations with 1,000+ users seeking fast deployment and unified enterprise search Integrated Tools Over 100 workplace tools, including Slack, Salesforce, Google Workspace, Microsoft 365, Jira, ServiceNow, Dropbox, GitHub, Notion, Confluence, and others via prebuilt connectors or APIs. Industry Focus General enterprise use across hybrid workforces and departments AI Highlights Real-time indexing with personalized results via a knowledge graph. Generative AI provides document summaries and email responses, while strict access controls support enterprise security. ✅ Key Features Glean connects over 100 business tools through prebuilt connectors and a simple admin interface, allowing integration via OAuth or API keys mostly no-code, though custom integrations may require light API configuration. Its knowledge graph ensures results are tailored by identity and behavior, and real-time indexing keeps content up to date. ✅ Strength known for fast deployment and strong personalization. SSO and SCIM support enable enterprise-grade identity management, and minimal IT overhead makes onboarding quick. ✅ Trade-offs Advanced query rewriting for highly specialized taxonomies is limited. Pricing may be a concern for teams with fewer than 500 users. 2. Coveo    Category Details Effective for Enterprise-scale teams managing customer portals, ecommerce platforms, and internal knowledge Integrated Tools Salesforce, Microsoft Dynamics 365, ServiceNow, Zendesk, Sitecore, SAP, Slack, Microsoft 365, Google Workspace, and others Industry Focus Retail, ecommerce, and customer service–driven enterprises AI Highlights AI-powered relevance tuning and behavioral recommendations. Supports omni channel use cases with no-code customization and real-time analytics. ✅ Key Features Coveo provides official connectors to leading CRM and support systems, and enables relevance tuning and result optimization through a no-code admin interface. It supports omnichannel indexing from web, mobile, CRM, and support centers. ✅ Strength Teams can personalize search results with fine-grained control using an intuitive interface. Real-time dashboards show user behavior patterns and help optimize relevance without any coding. ✅ Trade-offs Multi-system environments like Salesforce + Dynamics may take 4–6 weeks to configure. Licensing costs can escalate quickly with scale. 3. Refinder   Category Details Effective for Individual users, small teams, startups, SMEs, and organizations seeking fast onboarding and simple operations. Integrated Tools Google Drive, Gmail, Notion, Figma, Jira, Confluence, and more can be easily connected via a click-based interface. Most apps can be integrated without any coding. Industry Focus Professionals and organizations that need unified access to internal data across tools, including real estate, customer service, legal services, research, freelancing, and companies that handle document-heavy workflows. AI Highlights RAG-based AI search with flexible deployment options—hosted or on-prem. Designed with security, ease of onboarding, and operational simplicity in mind. ✅Key Features Refinder offers unified search powered by retrieval-augmented generation (RAG). It connects to work tools via click-based, no-code integrations, and provides secure permission management through an admin dashboard. Although designed for enterprise use, it is accessible to small teams and individuals, who can easily connect their own tools to explore the solution in real time. ✅Strength Teams can complete setup within just a few hours. With security built into every layer, the solution is well suited for teams that manage sensitive or regulated information. The intuitive user experience makes it easy to adopt across different industries. For startups, tailored benefits are available through a dedicated startup support programs including free access for a limited period, expert consultations, and other customized support. ✅Trade off Currently limited in scalability for large enterprises with thousands of users, as it is optimized for small to mid-sized teams, though Refinder is actively preparing for enterprise-grade scalability. 4. Guru Category Details Effective for Mid-sized teams (50–500 users) looking for lightweight knowledge sharing and contextual assistance Integrated Tools Slack, Microsoft Teams, Salesforce, Zendesk, Google Drive, Confluence, Jira, ServiceNow, and others Industry Focus Mid-sized teams managing shared knowledge across departments AI Highlights Contextual search with browser and chat integration. AI verifies and surfaces knowledge where teams work. ✅Key Features Guru serves as an intelligent knowledge layer embedded in your daily communication tools like Slack and Microsoft Teams. Instead of requiring users to search external knowledge bases, Guru proactively delivers relevant answers directly within the flow of conversations. Its AI suggests content based on context, while built-in verification workflows help teams ensure the accuracy and freshness of shared knowledge. ✅Strength Fast rollout, intuitive UX, and productivity-focused search integrations. Teams can deploy within a week. ✅Trade off Limited support for structured metadata or large enterprise scaling. Custom data modeling not supported. 5. Lucidwork Fusion Category Details Effective for Regulated organizations requiring scalable, multilingual, and secure search infrastructure Integrated Tools Salesforce, ServiceNow, SharePoint, SAP,